How To Book And Hire Wedding Music

A good music group will have a mixed repertoire that caters for all age groups. Having musicians at your drinks reception and wedding breakfast creates a real focal point for your guests, and will create a good ambience to help get your celebrations underway.

As a rule background music for weddings breaks up into the following three separate sections:

If you are having a civil, church wedding or blessing there is the ceremony itself. This involves playing as guests arrive, a processional as the bride makes her entrance, during the signing of the register, and a recessional whilst leaving the room.

Drinks reception after the service (usually whilst photos are happening, as there can be general milling around for the guests).

During the wedding breakfast.

Civil ceremonies

- The registrars do not usually allow guests into the room until about 10 - 15 minutes before the start of the ceremony - your musicians will start playing as soon as the guests arrive in the room prior to the start of ceremony. Then, perform a processional whilst the bridal party enters, 2 pieces during the signing of the register, and then a recessional as the bride and groom leave the room.

Church ceremonies

- Guests usually arrive a bit earlier so your musicians would start playing about 15 - 20 minutes prior to the start of the ceremony. Depending on whether the church has an organ and organist, you may want the organist to play the recessional or processional. Hymns almost always sound better on an organ. Unless your guests are regular singers at church you may wish to book a choir or singer to help lead the hymns.

Drinks receptions

- usually 1 ½ hours (as the meal is normally 2 - 2 ½ hours after the start of the service). You will need to consider in advance whether your drinks reception will be based totally outdoors. Most musicians don't like playing outdoors, as it not good for the instruments and music needs an acoustic to travel. So if your reception is to be outside do check to see whether there is sheltered spot that musicians can gather on. Most receptions have a room indoors adjacent to the gardens where guests can base themselves if they do not wish to go outside. With windows and doors open, it may well be that that will be the best place for musicians to set up as the sound will carry outside. If your venue does not have that option and you are booking a string quartet or harpist make sure that they have a hard level ground surface to set up on and that there is shelter on at least 2 sides around them, a gazebo is good. Most venues have a regular sheltered spot that musicians use, but be guided by what the venue usually provides and the space available. Check with your entertainment agent prior to booking as they shall be able to find out from the venue or via the musicians if they have performed at your venue previously.

Wedding breakfast

- You should expect your musicians to be ready to play in the room at the start of the line up - normally 20 minutes prior to the sit down time arranged with the hotel. They will then play during the meal, until coffee is served. This will give musicians enough time to pack up and leave the room discreetly before the speeches start. Make sure that you let the venue know that you have booked musicians as this will affect the way they layout the room, and also tell them the space requirements for your musicians. The venue can then advise you as to whether they can then be fitted into the room comfortably - for most venues this is usually not a problem.

Wedding reception

– This is when the party really starts! With regards to booking a Party Band, Theme Act or Tribute Band, please refer to Warble Entertainment’s ‘Guide to Booking a Party Band’.

And remember, your musicians are able to create the perfect ambiance to make your day truly special, and by booking your wedding music through Warble Entertainment you can rest assured that this is what it will be.

Things to remember when booking wedding music

Live musicians have the ability to be flexible
Musicians are alert to the day’s proceedings and are able to vary their performance accordingly so as to ‘fill’ any gaps and maintain the perfect ambience for your special moments.

Check the repertoire
Make sure that any wedding music you are considering booking is able to perform any special pieces that you require. This can be done by checking through the artists repertoire lists (available on all profiles) or by calling one of our expert Entertainment agents.

Think about your timings
The guides offered above outline how long a ceremony, wedding breakfast etc. normally last. Consider how long you will need the artist for, as last minute changes may not be possible if the act has another engagement.

To perform outside or not?
Whilst musicians will perform outside always consider our changeable British climate and ensure that there is adequate shelter out of direct sunlight and wind. Also consider the ground’s surface- especially with regards to harpists or string quartets.

Make sure there is enough space for your chosen act
Whether this is at the church, civil ceremony, drinks reception or breakfast, ensure that there is enough space for your chosen act to comfortably be able to perform.

Booking Wedding Music will create the perfect ambience to your day
Warble Entertainment represents only the most professional and outstanding Wedding Musicians, so, you can rest assured that when booking wedding music with Warble your event will be one to remember and truly special!

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